COURSE OVERVIEW
In the Event Planning workshop manual, participants will learn the fundamental skills required to successfully plan and execute a memorable event. The course covers the planning and administrative techniques needed to organize different types of events such as business conferences, charity events, and awards ceremonies. Participants will also gain insights into working with vendors, technicians, security, and wait staff to ensure a seamless event experience for attendees. By mastering the essential skills and techniques of event planning, participants will be able to confidently organize and execute successful events.
COURSE OUTLINE
Module One: Getting Started
- Housekeeping Items
- Pre-Assignment Review
- Workshop Objectives
- The Parking Lot
- Action Plan
Module Two: Types of Events
- Awards
- Charity
- Conferences and Seminar
- Holiday
- Case Study
- Module Two: Review Questions
Module Three: Brainstorming
- Determine the Event’s Purpose
- Determine a Theme
- Write Down & Review Ideas
- Determine a Date
- Case Study
- Module Three: Review Questions
Module Four: Types of Entertainment
- Games
- Activities
- Speakers
- Performers
- Case Study
- Module Four: Review Questions
Module Five: Support Staff
- Security
- Valet
- Wait Staff
- Clean up Crew
- Case Study
- Module Five: Review Questions
Module Six: Technical Staff
- Visual Technician (lighting)
- Media Technician (website, Facebook, etc.)
- Audio Technician (Sound)
- Specialized Electrical Equipment Technician (for performers)
- Case Study
- Module Six: Review Questions
Module Seven: Vendors
- Food
- Equipment
- Decorations and Furnishing
- Photography/ Video
- Case Study
- Module Seven: Review Questions
Module Eight: Finalize the Plan
- Venue
- Registration
- Entertainment
- Cuisine and Decor
- Case Study
- Module Eight: Review Questions
Module Nine: Administrative Tasks
- Create a Budget
- Branding and Marketing
- Insurance and Permits
- Contracts (for event staff, entertainment, rentals, and vendors)
- Case Study
- Module Nine: Review Questions
Module Ten: Get Organized
- Form a Team
- Timeline
- Checklists
- Backup Plans
- Case Study
- Module Ten: Review Questions
Module Eleven: Post Event Activities
- Survey
- Share Media (photos and video)
- Send Thank you Notes
- Start planning the Next Event!
- Case Study
- Module Eleven: Review Questions
Module Twelve: Wrapping Up
- Words From The Wise
- Review Of The Parking Lot
- Lessons Learned
- Recommended Reading
- Completion Of Action Plans And Evaluations
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